This Business Impact Assessment (BIA) Plan template can be used
by any organization.
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Now Conducting a Business Impact Analysis Guide
Objective
This business impact analysis template document is purposely created
to to help businesses conduct a Business Impact Analysis (BIA),
which detect the business's critical processes, necessary resources
for each process and the sequence in which these critical processes
need to be executed. This document offer standard guidance
on how to achieve the BIA, scrutinize the information that is accumulated,
and report the findings of the assessment. The following documents
are offered to help the business complete the assessment:
- Business Impact Analysis Template (both short and long versions)
- Application & Data Criticality Template
- Final Business Unit Report Template
- Final Executive Management Report Template
- Examples of Impact
The Business Impact Analysis Template is merely a component of the
overall Business Assessment. A Business Assessment is alienated
into two constituents, Risk Assessment and Business Impact Analysis
(BIA). The Risk Assessment is intended to evaluate present vulnerabilities
to the business's environment, while the Business Impact Analysis
evaluates probable loss that could result during a disaster.
To maximize the Business Impact Analysis, a Risk Assessment should
also be completed.
Table of Contents of Conducting a Business Impact Analysis
- INTRODUCTION
- BUSINESS IMPACT ANALYSIS
- Objectives of the Business Impact Analysis
- Developing the Project Plan
- BIA Process Steps
- PHASE ONE - PROJECT DEVELOPMENT
- Scope
- Objectives and Deliverables
- Method of Collection
- Identify People
- Interview Order
- PHASE TWO - GATHER DATA
- Information
- Process Information
- Dependencies
- Required Resources
- Potential Impact
- PHASE THREE - APPLICATION & DATA CRITICALITY
- Application Information
- Database Information
- Hardware Information
- Network Information
- PHASE FOUR - ANALYZE THE DATA
- Review Business Unit BIA
- Follow-Up Meetings
- Report the Results
- FINAL REPORT & PRESENTATION
- Creation of Executive Report
- Presentations
NEXT STEPS APPENDIX
- Appendix A: Business Impact Analysis Short Template
- Appendix B: Business Impact Analysis Long Version Template
- Appendix C: Application & Data Criticality Analysis
Template
- Appendix D: Final Business Unit Report Template
- Appendix E: Final Executive Report Template
- Appendix F: Sample BIA Questions
- Appendix G: Examples of Impacts
Long Version Business Impact Analysis Template
Objectives
Due to many regulatory compliance regulations, organization must
implement Business Impact Analysis, Business Continuity and Disaster
Recovery Planning Practices to make sure the protection of data.
In order to carry out this undertaking, there are numerous steps
that organization will be implementing to detect critical business
functions, processes and applications that process to safeguard
data and to understand the potential impact to the business if a
disruptive event occurred.
The first step of implementing the Business Continuity and
Disaster Recovery Program for organization is to conduct a Business
Impact Analysis (BIA). This questionnaire will assist each
business unit detect their critical business functions and recovery
requirements in addition to estimating the impact of a disaster
(or prolonged outage) to the business unit. Once the survey
is completed, the BIA Project team will review the data, analyze
and create a prioritized recovery strategy to present to senior
management.
For the purpose of this BIA, answer each question based on
the "worst-case scenario". This means your workplace and all
records; files and equipment in it are inaccessible. The priority
of this questionnaire is to make out any business process or application
that at present contains vital data. However, please answer
all questions regardless of data status. By completing all
questions to the best of your knowledge, a recovery strategy that
best meets the need of the business can be established.
A few questions will be directly associated to a specific process
where as other questions are about the business unit in general.
Some sections contain an additional "Notes" area to amplify or explain
your responses. While this is not a obligation, it can be
helpful in serving the Project Team understand the nature of your
business unit operations.
Table of Contents: Business Impact Analysis Survey Template
- OBJECTIVE
- GENERAL INFORMATION
- Respondent Information
- Business Unit / Department Information
- Vital Service Providers
- Business Unit Vulnerability
- Recovery Complexity
- PROCESS INFORMATION
- Process Identification
- Process Criticality & Frequency
- Processing Periods
- Process Unavailability Impact
- Process Deferrable
- Manual Work - Around Procedures for Processes& Alternate Facilities
/ Work-load shifting
- Backlog Work
- DEPENEDENCIES
- Internal Received Dependencies (Same Company)
- Internal Sent Dependencies (Same Company)
- External Received Dependencies (Outside Provider)
- External Sent Dependencies (Outside Provider)
- REQUIRED RESOURCES
- Software Resources
- Specialized Supplies and Clerical Type Resources
- Equipment Resources
- Manpower Resources
- Reports
- POTENTIAL IMPACT
- Financial Impact
- Customer & Operational Impact
- Legal & Regulatory Impact
Final BIA Executive Management Report Templates w/ Charts
Executive Overview
Objectives
The purpose of the Business Impact Analysis (BIA) Template was
to facilitate our organization make out which business units, operations
and processes are essential to the endurance of the business. The
BIA has identified the time frames in which indispensable business
operations have to be reinstated to full functionality following
a disruptive event. It has identify the business impact of
not performing critical business operations based on a worst-case
scenario. The BIA has also identified the resources necessary
to resume business operations to a functioning level.
A worst-case scenario presume that the physical infrastructure
supporting each individual business unit has been destroyed and
all records, equipment, etc are not approachable within 30 days.
The objectives for this BIA were
- Estimate the financial, customer/operation, and legal/regulatory
impacts for each major business unit, assuming a worst-case scenario>
- Determine the estimated number of personnel required for recovery
operations
- Identify the critical business functions, business unit processes
and the estimated Recovery Time Objective (RTO) for each business
unit.
- Provide a foundation for implementing Regulatory Compliance
Plans.
The RTO is the extreme acceptable time a process can be not working
following an outage / disruptive event.
These timeframes may have to be re-evaluated to meet the necessities
of the Technology capabilities. If the capabilities of technology
do not meet the requirements of the business unit, a gap exists.
These gaps must be lessen to prevent extended outages and impact
to your organization.
Table of Contents: Executive BIA Finding Report
- EXECUTIVE OVERVIEW
- Objectives
- Scope
- Approach
- Department Responses and Findings
- BUSINESS UNIT RESULTS
- SUMMARY OF FINDINGS
- Combined Financial Impact Combined Customer/Operational
- Impact Combined Legal and/or Regulatory Impact Recovery
Personnel
- Requirements& Recovery Time Objectives for Business Processes
- Manual Work-Around Processes Work Backlog Processing Recovery
- Complexity for Business Units
- CONCLUSION
- APPENDIX
- APPENDIX A - BIA QUESTIONNAIRE
- APPENDIX B - INDIVIDUAL FULL DEPARTMENT RESPONSES
- APPENDIX C - BLANK DEPARTMENT OVERVIEW
- FORM APPENDIX D - CUMULATIVE REPORT CHART TEMPLATES
Final Business Unit Report Template w/ Charts
|
<Enter Department Name> |
|
Location of Department: |
|
Participant: |
Date of Report: |
The interview was conducted by <Enter the Name of Person(s)
conducting interviews> on <Enter Month, Day, and Year>.
Overview of Business Unit (Department)
The <Enter Department Name> department is responsible for
<enter responsibilities, duties, tasks. (Just provide a
high level overview of the department). Identify if the department
does or does not provide direct patient care.
Business Processes
- <Enter Process Names and put the RTO in ( ) >
- <Enter Process Names and put the RTO in ( ) >
- <Enter Process Names and put the RTO in ( ) >
Vital Data Information
- <Identify the processes, applications, etc that contain vital
data>
- <Identify the processes, applications, etc that contain vital
data>
Vendors
- <Enter Vendor Name>
- <Enter Vendor Name>
Internal Dependencies
- <Enter Dependency and put RTO in ( ) >
- <Enter Dependency and put RTO in ( ) >
External Dependencies
- <Enter dependency and put RTO in ( ) >
- <Enter dependency and put RTO in ( ) >
Applications
- <Enter applications and put RTO in ( ) >
- <Enter applications and put RTO in ( ) >
Business Impact Analysis Policy
Purpose:
The Business Impact Analysis (BIA) Policy document establishes
the activities that need to be carried out by each Business Unit,
Technology Unit, and Corporate Units (departments) within the organization.
All departments must utilize this methodology to identify the processes
they perform, the required resources to perform those processes,
the timeframes in which those processes need to be recovered, any
supporting dependencies, resources, facilities, etc, and the potential
financial, operational, and legal/regulatory impact for the processes.
Table of Contents
TERMINOLOGY
ACCOUNTABILITY
COMPLIANCE
REVISION HISTORY
ENDORSEMENT
I. POLICY OVERVIEW
A. Purpose
B. Scope
C. Ownership Roles & Responsibilities
D. Review Process
E. Reporting Process
F. Update Frequency and Annual Review
G. Approval
II. BIA REQUIREMENTS
A. BIA Completion
B. Business Process Identification
C. Business Process Recovery Time Objective
D. Financial Impact
E. Operational Impact
F. Legal and Regulatory Impact
G. Manual Work-Around Procedures
H. Required Resource
III. BIA RESULTS
A. Overall RTO for Department
B. Communication
C. Retention of BIA Survey
APPENDIX
APPENDIX A: BUSINESS IMPACT ANALYSIS STANDARDS
Applications and Data Criticality Analysis Template
Objective
The intention of the Application & Data Criticality Analysis
is to find out the criticality to business associates of all application
based components and the probable losses which may perhaps be incurred
if these components were not available for a period of time.
This questionnaire is designed to collect the information essential
to hold up the development of alternative processing strategies,
solutions and IS Recovery plans.
The Business Impact Assessment (BIA) should be completed prior
to this engagement. The results of the Business Impact Assessment
should be used to assess technology requirements based on the business
needs.
This questionnaire also serves as a compliancy method for meeting
the Regulatory Compliance Security Rule requirements for Application
& Data Criticality Analysis.
Table of Contents of Applications and Data Criticality Analysis
Template
OBJECTIVE
RESPONDENT INFORMATION
APPLICATION INFORMATION
Application Information
Application Specifications
Application Users
Application Service Providers
Application Vulnerability
Application Recovery Plan
Application Recovery History
Application Standard Operating Procedures
Application Source Code and Backup Information
Application Dependencies
Application Data Reconstruction
DATABASE INFORMATION
Database Information
Database Service Providers
Database Vulnerability
Database Recovery Complexity
Database Recovery Information
Database Recovery History
Database Standard Operating Procedures
Database Backup Information
Database Backup Tape Information
HARDWARE (SYSTEM) INFORMATION
Hardware Information
Hardware Environment Information
Hardware Service Providers
Hardware Vulnerability
Hardware Recovery Complexity
Hardware Recovery Plan
Hardware Recovery History
Hardware Backup Information
Hardware Backup Tape Information
NETWORK INFORMATION
Network Equipment Requirements
Network Service Providers
Network Vulnerability
Network Recovery Complexity
Network Recovery Plan
Network Recovery History
Network Standard Operating Procedures
To view specific section of this document, please contact us at
sales@supremusgroup.com
or call us at (515) 865-4591.
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