HIPAA Compliance Software - Forms, Checklist, Policies, Templates

Supremus Group provides various HIPAA compliance forms, checklist, policies and templates to help your organization to become a HIPAA compliant organization and to jumps start your organizational HIPAA compliance projects. Below is the list of multipurpose HIPAA Compliance Template Suite that will facilitate your organization to undergo HIPAA compliance project in more efficient, fast and simple way saving your hundreds of valuable manual hours and thousands of dollars.

1. HIPAA Security Contingency Plan Template Suite ($1200)
2. HIPAA Security Policies Template Suite ($495)
3. HIPAA Risk Analysis Template Suite ($495)
4. HIPAA Privacy Policies & Procedures Template Suite ($300)
5. HIPAA Audit Templates Suite ($300)

Total cost: $2500

1) HIPAA SECURITY CONTINGENCY PLAN TEMPLATE SUITE

Please find below the list of projects that can be executed and implemented with the help of HIPAA Security Contingency Plan template suite

• Disaster Recovery Plan (DRP)
• Business Continuity Plan (BCP)
• Business Impact Analysis (BIA)
• Business Resumption Plan examples for depts. like Accounting, Human resources etc
• Risk Assessment
• Contingency Program Policy & Standards
• Selecting and Implementing Recovery Strategies
• Emergency Mode Operation Plan
• Data Backup and Storage Plan
• DRP & BCP Testing and Revision Plan
• Policies and Procedures
• Department Disaster Recovery Activation
• Recovery Strategies
• Testing of the Disaster Recovery Plan
• Training of the Disaster Recovery Team
• Evaluation of the Disaster Recovery Plan Tests
• Maintenance of the Disaster Recovery Plan
  

Documents in HIPAA Contingency Plan Template Suite:

Sub Section: Conducting a Business Impact Analysis (BIA)

• Applications and Data Criticality Analysis Template (24 pages)
• Conducting a Business Impact Analysis (Guide) (23 pages)
• Long Version Business Impact Analysis Template (21 pages)
• Short Version Business Impact Analysis Template (6 pages)
• Final Business Unit Report Template includes following sub documents (8 pages)
• Department Financial Impact Chart Template (1 page)
• Department Operational Impact Chart Template (1 page)
• Department Legal/Regulatory Chart Template (1 page)
• Final Executive Management Report Template includes following sub documents (23 pages)
• Combined Financial Impact Chart Template (2 pages)
• Combined Operational Impact Chart Template ( 3 pages)
• Combined Legal/Regulatory Chart Template (1 page)
• Combined People Over Time Chart Template (3 pages)

Sub Section: Conducting a HIPAA Risk Assessment

• Conducting a Risk Assessment (Guide) (15 pages)
• Risk Assessment Template (17 pages)
• Risk Assessment Worksheet (14 pages)
• Executive Risk Assessment Findings Report (15 pages)
• Preventative Measures Examples (6 pages)
• Final Facility Risk Assessment Report (10 pages)
• Executive Report Charts Template (5 Charts) (5 pages)

Sub Section: Selecting And Implementing Recovery Strategies

• Implementing Recovery Strategies includes following sub documents (15 pages)
• Contingency Planning Process (8 pages)

Sub Section: Sample Documents

• Example of Completed Long Version Business Impact Analysis (24 pages)
• Example of Completed Short Version Business Impact Analysis (4 pages)
• Example of Completed Application and Data Criticality Analysis (39 pages)
• Example of Completed Executive Management Report (40 pages)
• Example of Completed Final Risk Assessment Report (16 pages)
• Example of Completed Business Unit Final Report (8 pages)
• Example of Charts to support Business Unit Final Report (3 Charts) (3 pages)
• Example of Completed Risk Assessment (17 pages)
• Example Completed Risk Assessment Worksheet (14 pages)

Sub Section: Contingency Program Policy And Standards

• BIA Policy includes following sub document (12 pages)
• BIA Standard (14 pages)
• Business Resumption Planning Standards (20 pages)
• Disaster Recovery Planning Standard (69 pages)
• Contingency Planning Policy includes following sub documents (10 pages)
• Risk Assessment Policy includes following sub document (11 pages)
• Risk Assessment Standard (11 pages)
• Emergency Mode Operation Plan Standards (14 pages)
• Testing and Revision Standards (14 pages)
• Testing & Revision Policy will includes following sub documents (17 pages)
• Data Backup Plan Policy Template will include following sub documents (15 pages)
• Data Backup Standard (8 pages)
• Training & Awareness Standard (7 pages)
• Instructions on how to update all standards (3 pages)

Sub Section: Appendix Documents (Help Guides / Templates)

• Types of Contingency Plans (9 pages)

Sub Section: Data Backup and Storage Plan

• Data Backup Plan (DBP) Template (18 pages)
• Data Backup Plan (DBP) development Guide (11 pages)

Sub Section: Disaster Recovery Plan

• Application Recovery Template (23 pages)
• Application Recovery Plan Development Guide (18 pages)
• Network Recovery Template (20 pages)
• Network Recovery Plan Development Guide (15 pages)
• Database Recovery Template (19 pages)
• Database Recovery Plan Development Guide (16 pages)
• Server Recovery Template (19 pages)
• Server Recovery Plan Development Guide (15 pages)
• Telecommunications Recovery Template (19 pages)
• Telecom Recovery Plan Development Guide (17 pages)
• Disaster Recovery Plan Overview (38 pages)
• Disaster Recovery Plan Development Guide (17 pages)

Sub Section: Emergency Mode Operation Plan

• Emergency Mode Operation Planning Standards (38 pages)
• Emergency Mode Operations Plan Development Guide (11 pages) Sub Section: Testing And Revision Plan
• Business Unit Test Plan Development Guide (10 pages)
• Business Unit Test Plan (16 pages)
• Dept. Business Resumption Plan Template (16 pages)
• Emergency Operation Plan (18 pages)
• Testing and Revision Program including following sub documents (18 pages)
• Technology Test Plan Development Guide (10 pages)
• Technology Test Plan (18 pages)
• Disaster Recovery Audit Checklist (6 pages)
• Database Plan Audit Checklist (6 pages)
• Test Schedule (2 pages)
• Business Unit Plan Audit Checklist (6 pages)
• Application Plan Audit Checklist (7 pages)
• Server Plan Audit Checklist (6 pages)
• Network Plan Audit Checklist (6 pages)
• Telecom Plan Audit Checklist (6 pages)
• Audit Notification Memo (1 page)
• Plan Audit Final Report Template (1 page)
• Test Notification Memo (1 page)
• Type of Tests (1 pages) Sub Section: Sample Documents
• Example of Completed Data Backup Plan (18 pages)
• Example of Completed Application Recovery Plan (23 pages)
• Example of Completed Disaster Recovery Plan (38 pages)
• Example of Completed Emergency Mode Op Plan including following sub documents:
• BIOMED EMOP (37 pages)
• Accounting EMOP (42 pages)
• Emergency Services EMOP (37 pages)
• Corporate Communications EMOP (38 pages)
• Facilities & Security EMOP (38 pages)
• Human Resources EMOP (38 pages)
• Laboratory EMOP (38 pages)
• Materials Management EMOP (38 pages)
• Pharmacy EMOP (37 pages)
• Surgery EMOP (36 pages)
• Example Business Unit Test Plan (14 pages)
• Example Technology Unit Test Plan (16 pages)
• Example Audit Notification Memo (1 page)
• Example Test Schedule (2 pages)
• Example Final Audit Report (2 pages)
• Example Business Plan Audit Checklist (6 pages)
• Example Audit Follow Up Memo (1 page)
• Example Test Notification Memo (2 pages)

2) HIPAA SECURITY POLICY TEMPLATE SUITE 

We provide our extensively, sturdily and effectively developed 67 HIPAA Security Template Suite that include 56 security policies & procedures required by HIPAA Security regulation and additional 11 policies, checklist and forms as supplemental documents to the required policies. These highly effective HIPAA security policies meet the challenges of creating enterprise-wide security policies. The suite addresses all major components of the HIPAA Security Rule and each policy can be adopted or customized based on your organization's needs. 

I. Policies on the Standards for Administrative Safeguards 

• Risk Analysis
• Risk Management
• Security Management Process
• Sanction Policy
• Information System Activity Review
• Assigned Security Responsibility
• Workforce Security
• Authorization and/or Supervision
• Workforce Clearance Procedure
• Termination Procedures
• Information Access Management
• Access Authorization
• Access Establishment and Modification
• Security Awareness & Training
• Security Reminders
• Protection from Malicious Software
• Log-in Monitoring
• Password Management
• Security Incident Procedures
• Response and Reporting
• Contingency Plan
• Data Backup Plan
• Disaster Recovery Plan
• Emergency Mode Operation Plan
• Testing and Revision Procedure
• Applications and Data Criticality Analysis
• Evaluation
• Business Associate Contracts and Other Arrangements

II. Policies on the Standards for Physical Safeguards

• Facility Security Plan
• Facility Access Controls
• Access Control and Validation Procedures
• Contingency Operations
• Maintenance Records
• Workstation Security
• Workstation Use
• Device and Media Controls
• Disposal
• Media Re-use
• Accountability
• Data Backup and Storage

III. Policies on the Standards for Technical Safeguards

• Unique User Identification
• Access Control
• Emergency Access Procedure
• Automatic Logoff
• Encryption and Decryption
• Integrity
• Mechanism to Authenticate Electronic Protected Health Information
• Person or Entity Authentication
• Transmission Security
• Audit Controls
• Integrity Controls
• Encryption

IV. Organizational Requirements

• Policies and Procedures
• Documentation
• Isolating Healthcare Clearinghouse Function
• Group Health Plan Requirements

V. Supplemental Policies for Required HIPAA Policies

• Email Security Policy
• Automatically Forwarded Email Policy
• Wireless Security Policy
• Analog Line Policy
• Dial-in Access Policy
• Remote Access Policy
• Ethics Policy
• VPN Security Policy
• Extranet Policy
• Internet DMZ Equipment Policy
• Network Security Policy

3) HIPAA PRIVACY POLICY TEMPLATE SUITE

It is vital for a covered entity to build up and implement policies and procedures appropriate to the entity's business practices and workforce that reasonably minimize the amount of protected health information used, disclosed, and requested;" - HIPAA Privacy Rule 45 CFR Part 160

Listed below are the 51 policies, forms and procedures included in the HIPAA Privacy Policy & procedures template suite. The policies can be used by any covered entity. All policies are available in Microsoft Word format and can be easily customized as per your requirements. Each HIPAA template is presented in a standard format reflecting critical organizational functions to consider in HIPAA remediation.

These HIPAA policies cover all the major areas like:  

• General policies regarding use and disclosure of PHI
• Minimum necessary rule for use and disclosure of PHI
• Patient rights regarding their own PHI
• Uses and disclosures not requiring patient authorization
• Special cases for restriction of uses and disclosures of PHI
• Organizational issues and safeguards

The templates suite includes following HIPAA Privacy policies and procedures.

• Accept Access Request
• Accounting for Disclosures
• Acknowledgement of Receipt
• Amendment to Record Form
• Authorization for Release of Information
• Authorization Form Release by Organization
• Authorization Form Release to Organization
• Avert Serious Threat to Safety
• Business Associate Contract
• Business Associate Contract Health Plan
• Complaint Process
• De-identified Information and Limited Data Sets
• Denial Access Request
• Denial Request to Amend Form
• Designated Record Set Example Provider
• Designated Record Set Health Plan
• Disclosure of Medical Information
• Disclosures Record Form
• Document Retention
• Employee Confidentiality Agreement
• General Release of PHI for TPO and Other Purposes
• Health Plan Notice of Privacy Practices
• HIPAA Accept Amend Request Form
• Minimum Necessary
• Multi-Organization Arrangements
• Notice of Privacy Practices
• Privacy Officer
• Release by Whistleblowers
• Release for Abuse Neglect or Domestic Violence
• Release for Confidential Communications
• Release for Fundraising Purposes
• Release for Judicial or Administrative Proceedings
• Release for Law Enforcement
• Release for Marketing Purposes
• Release for Research Purposes
• Release for Specific Government Functions
• Release for Workers Compensation
• Release of Information for Deceased Patients or Plan Members
• Release of Information for Legal Purposes
• Release of Information to a Minor
• Release of Information to a Minor's Parents
• Release of Information to Friends and Family Members
• Release of Psychotherapy Notes
• Release to Patient or Plan Member
• Request Confidential Communications Template
• Request for Amendment
• Request Restrictions
• Requests for Restriction
• Right to Object to Release for Certain Purposes
• Training Requirements
• Workforce Sanctions

4) HIPAA SECURITY RISK ANALAYSIS TEMPLATE SUITE

Risk Analysis is often observed as the first step towards HIPAA compliance. Risk analysis is a required implementation specification under the Security Management Process standard of the Administrative Safeguards portion of the HIPAA Security Rule as per Section 164.308(a)(1). Covered entities will benefit from an effective Risk Analysis and Risk Management program beyond just being HIPAA compliant. Compliance with HIPAA is not optional... it is mandatory, to avoid penalties.

Objective of HIPAA Security Risk Analysis/Assessment:

The overall objective of a HIPAA risk analysis is to document the Potential risks and vulnerabilities to the confidentiality, integrity, or availability of electronic protected health information (ePHI) and determine the appropriate safeguards to bring the level of risk to an acceptable and manageable level. It helps in ensuring that controls and expenditure are fully commensurate with the risks to which the organization is exposed

List of documents in HIPAA Security Risk Analysis Template

• Risk Analysis Template
• Risk Analysis Checklist
• Risk Analysis Sample Final
• Asset Inventory Worksheet
• Risk Assessment Executive Presentation
• Threat Matrix Worksheet

5) HIPAA AUDIT TEMPLATE SUITE

The HIPAA Security Rule entail organizations, at a minimum, to perform regular internal audits to evaluate processes and procedures intended to secure confidential or "protected health information" (PHI) (45 CFR 164.308(a)(8)). It is often worthwhile to look for an external review or audit but the necessities of the security rule do not specifically require this. In most cases, this will be determined by the size of the organization, line of business, and, sometimes, contract requirements (i.e., Medicare, Medicaid, etc.). The purpose behind the audit is to ascertain if an organization has properly documented administrative, physical and technical security practices, policies, and procedures and generally meets the requirements of the rule.

Objective of HIPAA Audit and Evaluation for Compliance

The objective of HIPAA Audit includes the following activities:

1. Assess if all vulnerabilities have been addressed.
2. Verify that all compliance requirements have been met.
3. The objective of the Audit Control standard is to implement hardware, software, and/or procedural mechanisms that record and examine activity in information systems that contain or use electronic protected health information.

List of documents for HIPAA Audit Template:

• HIPAA Comprehensive Audit Checklist
• HIPAA Privacy & Security Audit Report - Sample
• HIPAA Security Abbreviated Audit Checklist final
• HIPAA Security Audit Executive Presentation
• Information Security Audit Template

Total cost: $2500

Buy Now

All the HIPAA Templates Suite come in Microsoft Word/excel files so you can add, change and delete content as required to complete your privacy policies. If you have any questions, or if you wish to see additional samples, please feel free to contact us at Sales@Supremusgroup.com or call on (515) 865-4591. You can also buy individual HIPAA template suites, which are available in our online HIPAA store for purchase.

HIPAA Contingency Plan Overview and ROI

HIPAA Security Policy Overview & ROI

HIPAA Privacy Policy Overview & ROI

View HIPAA Security Policies and Procedures

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